STANDING ORDERS

RULES FOR CONDUCT OF MEETINGS

Introduction

Momentum Black Caucus (MBC) was formed in order to re-invigorate Black political mobilisation, contribute to the progressive political agenda, and align with the progressive Labour movement and the Momentum project.

Black is a positive and inclusive term encompassing African, Asian and Caribbean people in the UK discriminated against as a result of their colour.

As a grassroots political movement, Momentum Black Caucus will focus on broadening local and national Black political engagement in the belief that the diversity of Britain’s population must reflect a much greater influence over the political decisions that directly affect our lives.

Consequently, the principle objective of Momentum Black Caucus is the mobilising, organising and creating of a sustainable Black political movement to secure the election of a progressive Labour Party in order to bring about real transformative change and delivery of the Black Agenda.

General Principles:

  • Momentum Black Caucus (MBC) is a Black led organisation that seeks to promote a Black Agenda through having influence and support within the Peoples Momentum movement, who in turn seek to have influence on the agenda of the Labour Party.
  • As part of the outreach that MBC is doing within Black communities, we shall encourage as many Black people as possible to attend ordinary MBC meetings.
  • Membership of MBC is open to any individual who self-defines as Black (within the definition outlined in the Introduction above) and who is not a member of any organisation that stands candidates at elections in opposition to the Labour Party.
  • These standing orders are the minimum expected of MBC members. All members must accept the rules and standing orders of Momentum Black Caucus and comply with them as a condition of membership.
  • In order to be eligible to stand for any representative role at any level within MBC, an individual must be a fully paid up member of Momentum and [once the process is available] of Momentum Black Caucus and whose membership is in full compliance.
  • This eligibility criteria shall also apply to any individual co-opted onto any representative body within MBC.
  • Every Individual holding an officer role within Momentum Black Caucus shall be expected to have a full understanding of these standing orders.
  • Regions and branches are encouraged to secure the greatest possible degree of co-operation and consultation within the work that they do.
  • These standing orders are the minimum expected of MBC Regions, branches and the National Committee and their members. All members must accept the rules and standing orders of this group and where allegations are made of a breach of these standing orders by any individual, action shall be taken in accordance with the relevant clauses of MBC’s Disciplinary Procedures, and disciplinary action may be taken within the relevant guidance.
  • MBC will work constructively aiming to deliver real improvements in the economic, social and environmental conditions of the communities and people we represent
  • MBC meetings will be run at all times in an effective and comradely fashion, to maximise participation in meetings by all members.
  • Harassment or intimidation of members for any reason or on the basis of gender, age, sexuality, race, colour, ethnicity or disability is unacceptable conduct and will be subject to disciplinary action.
  • No region or branch shall adopt standing orders that differ from these, without prior submitting those standing orders for a full review by the national committee.
  • Throughout this document, where is says the MBC National Committee, this shall be read as the MBC National steering group, until the Steering Group is superseded by the National Committee.
  • Wherever in this document the role of General Secretary is mentioned, the role within the branches and regions will be performed by the Procedures Secretary.

    Notice of Meeting and Quorum:

  • The MBC National Committee [like MBC regions and MBC branches] shall meet at regular intervals, at least four times a year. The date, time and place of the meetings should be placed online, and otherwise communicated to members.
  • . Notice of meetings shall be given seven days in advance. The agenda and papers, prepared by the General Secretary (or their nominated representative), should be sent three working days before the meeting.
  • Items for consideration should be received in writing by the General Secretary (or their nominated representative) not less than seven days before the meeting. The General Secretary will prepare the agenda after considering the items with the Chair and Vice Chairs. If an item tabled for consideration in the proper fashion is not on the agenda for the next meeting, the attendees may vote by majority to determine that the item will be considered at that meeting.
  • The quorum for every meeting shall be 6 (or a number equivalent to 50% of the committee’s membership plus 1 whichever is the greater). If within half an hour of the time appointed for the meeting to commence, a quorum is not present, the meeting shall be dissolved,
  • If at anytime during a meeting, the numbers present and seated falls beneath the quorum, the meeting shall be suspended for up to 15 minutes; no decisions shall be made until a quorum is returned. If a quorum is not present after 15 minutes, the meeting shall be dissolved.

    The National Committee [Steering Group] and its Officers:

  • The ultimate objective is for all national officers of Momentum Black Caucus to be elected through a One-member-One-Vote (OMOV) process by the full MBC membership. Consequently, we will need to have a clear membership process in place to achieve this. We expect that the first of these elections to be held prior to our AGM in March / April 2017.
  • Officers of the Momentum Black Caucus National Committee (Steering Group) shall be as follows:
  • General Secretary
  • Chair
  • Two Vice-Chairs (at least one of which shall be a woman)
  • Deputy General Secretary
  • Treasurer

There shall be gender balance amongst the aforementioned core officers of the committee

In addition, the following posts shall be elected.

  • Women’s Officer
  • TU Liaison Officer
  • Media & Information Officer
  • Youth Officer
  • Membership Officer
  • Equalities Officer

There shall be gender balance amongst the aforementioned supplementary officers of the committee.

In addition, each fully constituted region shall elect two nominees to be members of the National Committee. At least one member of each regional delegation shall be a woman.

  • Whilst the exact number of members on the MBC National Committee will vary as new Regions are constituted, the total number should not exceed 33.
  • After each Annual General Meeting, the National Committee shall appoint an Executive Committee from within its membership. The membership of the Executive Committee shall consist of:
  • General Secretary
  • Chair
  • Two Vice-Chairs (at least one of which shall be a woman)
  • Treasurer
  • Women’s Officer
  • Four additional members appointed by the National Committee

There shall be gender balance amongst the Executive Committee.

Officers of the Momentum Black Caucus Regional Committees (Steering Groups) shall be as follow

  • Chair
  • Two Vice-Chairs (at least one of which shall be a woman)
  • Procedures Secretary
  • Minutes Secretary
  • Treasurer
  • Women’s Officer
  • TU Liaison Officer
  • Media & Information Officer
  • Youth Officer
  • Membership Officer
  • Equalities Officer
  • In addition, each fully constituted branch shall elect (up to) three nominees to be members of the Regional Committee. At least one member of each branch delegation shall be a woman.
  • The National Committee – or any regional committee – may co-opt individuals with specific skills to serve for a term up to the next AGM elections, with the condition that such co-option is agreed by two-thirds (2/3) of the relevant committee in a secret ballot. Co-optees will have full speaking and voting rights.

    Agenda and order of Business:

  • The General Secretary (Procedures Secretary or their nominated representative), shall be responsible for receiving and disseminating all papers, including correspondence.
  • The General Secretary (Procedures Secretary or their nominated representative), shall consult with the Chair and Vice Chairs prior to drafting the agenda.
  • The agenda of an ordinary meeting would usually include the following items:
  1. Apologies for absence
  2. Minutes of the previous meeting and matters arising
  3. Officers’ reports
  4. Reports from branches and regions
  5. Motions (if any)
  6. Political Discussion (15 minutes)
  7. Correspondence
  8. Date of the next meeting
  9. Any other business
  • The General Secretary (Minutes Secretary or their nominated representative) shall be responsible for the taking of minutes at meetings; in their absence, another member of the committee chosen at the meeting will do so. Draft minutes should be made available seven days from the date of the meeting.

    Conduct of Business:

  • Meetings will close no more than 2½ hours from the notified starting time, unless two-thirds of members present support an extension for a maximum of 30 minutes.
  • The Chair shall be responsible for the conduct of the meeting. Members may only speak when called by the Chair. The Chair shall have discretion on whether to allow a member to speak more than once on any agenda item.
  • The Chair shall have the same speaking and voting rights as any other member. In addition, the Chair may intervene during or at the conclusion of any discussion, to clarify the issues decided and/or to sum up the discussion.
  • A member who wishes to raise a point of order (which must be confined to the manner in which the meeting is being conducted) should say “point of order” and hold his/her hand up until called by the Chair. Subject to that exception, members should not interrupt another speaker.
  • Emergency business may be accepted by the majority of the meeting on the recommendation of the Chair who will interpret the term ‘emergency’ in a bona fide manner. The Chair should invite no more than two speakers each in favour and against the proposal to accept an emergency resolution and then proceed to the vote.
  • Recommendations relating to each item of business will be moved and seconded before discussion. The mover will normally be allowed up to five minutes. No other speakers will normally be allowed more than three minutes, unless agreed by the meeting to be ‘’further heard’ for a specified period. Speakers will address the Chair and only speak once on each item, except by permission of the Chair, providing that the mover of a motion or an amendment may reply to the discussion without introducing new matter for debate; such reply will close the discussion.
  • The Chair is responsible for ensuring that the meeting is conducted in a comradely, fair, efficient and effective manner, and has discretion to ensure that whilst proper consideration is given to each item and issue, that repetition of arguments is avoided.
  • Amendments to any recommendation may be moved and seconded, but shall also be handed to the secretary (or their nominated minute-taker) in writing.
  • The ruling of the Chair on any question relating to the conduct of the meeting shall be final unless a challenge to the Chair is raised and seconded; such a challenge shall then be put to the meeting without further discussion and shall only be carried with the support of two-thirds of the members present.
  • Any procedural motion of ‘next business’, ‘that the vote be taken’ ‘to adjourn’, ‘no-confidence in the Chair’ shall be moved, seconded and put to the vote without discussion; after such a vote the Chair need not accept a further procedural motion for a period of 15 minutes.
  • Voting shall be by a show of hands except where these standing orders provide for a ballot vote or where the meeting decides otherwise. In the event of there being an equality of votes on any matter decided by a show of hands, the Chair may give a casting vote. If the Chair does not wish to give a casting vote, the motion is not carried. If there is equality of votes on any matter decided by ballot, the meeting shall re-ballot given that only those who took part in the original vote shall be eligible to vote again. In the event of an equality of votes again, the motion shall not be carried, or the candidate to be elected shall be elected by the drawing of lots.
  • Every ballot contested within the meeting for an elected representative role within the MBC, shall be by secret ballot.
  • There shall be no smoking or consumption of alcohol allowed at any MBC meeting. This shall also include e-cigarettes.
  • Save as provided herein, the business of the Steering Group shall be conducted in accordance with the normal rules of debates as laid down by Walter Citrine in the ABC of Chairmanship.

SOCIAL MEDIA PROTOCOL

Momentum Black Caucus

Introduction

Momentum Black Caucus (MBC) was formed in order to re-invigorate Black political mobilisation, contribute to the progressive political agenda, and align with the progressive Labour movement and the Momentum project.

Black is a positive and inclusive term encompassing African, Asian and Caribbean people in the UK discriminated against as a result of their colour.

As a grassroots political movement, Momentum Black Caucus will focus on broadening local and national Black political engagement in the belief that the diversity of Britain’s population must reflect a much greater influence over the political decisions that directly affect our lives.

Consequently, the principle objective of Momentum Black Caucus is the mobilising, organising and creating of a sustainable Black political movement to secure the election of a progressive Labour Party in order to bring about real transformative change and delivery of the Black Agenda.

Social Media & Communications Protocol:

  • Only those people who are authorised to use MBC’s social media profiles should do so. No person who does not have that necessary authorisation should at any time pass off their views as being the considered or agreed view of Momentum Black Caucus
  • Official social media accounts should never be used to share or spread inappropriate content. All official social media content should be fact-checked, be accurate, be transparent and show the organisation in the best possible light.
  • All MBC members must be aware of how their own personal use of social media reflects upon them, and also upon the organisation.
  • Whilst minutes of MBC meetings are publicly available, the content of those meetings and the nature of the discussions within them are confidential, and should not be shared on social media.
  • Members should not use social media to attack, or denigrate other members of MBC, nor should officers take to social media to criticise decisions that they disagree with that were taken in a meeting at which they were present.

DISCIPLINARY PROCEDURES

Momentum Black Caucus

RULES FOR ADDRESSING ISSUES OF DISCIPLINE AND COMPLAINTS

Introduction

Momentum Black Caucus (MBC) was formed in order to re-invigorate Black political mobilisation, contribute to the progressive political agenda, and align with the progressive Labour movement and the Momentum project.

Black is a positive and inclusive term encompassing African, Asian and Caribbean people in the UK discriminated against as a result of their colour.

As a grassroots political movement, Momentum Black Caucus will focus on broadening local and national Black political engagement in the belief that the diversity of Britain’s population must reflect a much greater influence over the political decisions that directly affect our lives.

Consequently, the principle objective of Momentum Black Caucus is the mobilising, organising and creating of a sustainable Black political movement to secure the election of a progressive Labour Party in order to bring about real transformative change and delivery of the Black Agenda.

  • Disciplinary Code of Conduct:
    • Momentum Black Caucus is determined to hold all members to the same high standard of behaviour, irrespective of their rank or role.
  • Under this Disciplinary Code, a member may be charged with:
    1. Being a party to any fraud on the organisation or any misappropriation or misuse of its funds or property;
    2. Knowingly, recklessly or in bad faith providing or disseminating false or misleading information relating to any member or any other aspect of the organisation’s activities;
  • Inciting, espousing or practising discrimination or intolerance amongst members on grounds of race, colour, ethnic origin, religion, age, gender, disability or sexual orientation;
  1. Bringing about injury (including psychological injury) through using intimidatory behaviour that discredits the organisation or harms any member of it;
  2. Obtaining membership of the organisation by false statement material to their admission into the organisation or any evasion in that regard;
  3. Bringing the organisation into disrepute.
  • Any complaint shall be submitted in writing to either the General Secretary or one of the Vice-Chairs of MBC.
  • It shall be the role of the [designated] vice-Chair to undertake / oversee an investigation into the complaint within seven working days of its receipt, and in the first instance to report back to the Executive Committee to decide whether the complaint has sufficient merit to warrant Disciplinary proceedings.
  • Once the [designated] vice-Chair has presented their report to the Executive Committee, they should withdraw from the meeting so that the Executive Committee could then determine whether a charge or charges should be heard by a Disciplinary Sub-Committee.
  • The Executive Committee may suspend a member charged under this Disciplinary Code of Conduct from holding any office or representing the organisation in any capacity pending an outcome to the complaint. A member shall be given written notice (or, if the member was informed verbally, confirmation in writing) of any such suspension as soon as is reasonably practicable.
  • Disciplinary Hearings shall be organised and conducted under directions issued by the Executive Committee. These directions ensure that the process is fair and conducted in accordance with the principles of natural justice.
  • The Disciplinary Sub-Committee shall consist of three members drawn from the membership of the MBC National Committee; the Sub-Committee membership should be determined by the members of the Executive Committee; the Sub-Committee membership should not include more than one member of the Executive Committee [who would be ineligible to Chair said Sub-Committee].
  • The [designated] vice-Chair who conducted the investigation would present the case to the Disciplinary Sub-Committee. Evidence and witnesses may be called. The Subject of the complaint would similarly be entitled to call witnesses and present evidence.
  • The Disciplinary Sub-Committee would then render its decision as to the outcome of the complaint. A simple majority amongst the sub-committee is sufficient. If the complaint is upheld, the range of disciplinary sanctions shall be as follows:
    1. Censure;
    2. Withdrawal of credentials to represent the organisation;
  • Suspension of membership;
  1. Removal from office;
  2. Barring from holding office and
  3. Expulsion,

Except that a determination of expulsion is only available if the Disciplinary Sub-Committee has unanimously found the complaint to be upheld.

  • Any appeal to the decision of the Disciplinary Sub-Committee should be made in writing to the General Secretary or the [other] Vice-Chair within 10 days of the determination.
  • The appeal would be heard by the Disciplinary Appeals Panel. The Disciplinary Appeals Panel would consist of 3 members. Ordinarily this would consist of the [other] Vice Chair (who would Chair the Panel), another member of the Executive Committee and a member of the National Committee. All must be members who did not sit on the Disciplinary Sub-Committee.
  • The principle objective of the Disciplinary Appeals Panel is not to re-hear the case, but to decide whether the original decision of the Disciplinary Sub-Committee was perverse (wrong), illogical, unreasonable, unfair or unsafe. Or alternatively, can be safely upheld.
  • The decision of the Disciplinary Appeals Panel must then be ratified by the MBC National Committee within one month. The decision of the MBC National Committee is final.
  • If the subject, or victim of any such complaint is a member of the MBC National Committee, they would be ineligible to play any role whatsoever in the process.